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CRM, invoicing & reporting

How it works

HexonaSystems: your whole business in one place, automated

HexonaSystems is our CRM. It brings together your contacts, sales and invoices, with AI automations already built in.

  1. A new contact comes in

    Form, call, social media, chatbot: it’s added to HexonaSystems automatically.

  2. Instantly · AutomationAutomatic replies and follow-ups

    Follow-up texts and emails sent at the right moment.

  3. Appointments · AutomationAppointment confirmation

    Confirmations and reminders sent without you thinking about it.

  4. Sales · Quotes & invoicesQuotes and invoices in a few clicks

    Created from the client’s record, and found in an instant.

  5. At every stage · PipelineEvery contact follows their journey

    New lead, appointment, quote, client: you see where everyone stands.

  6. Ongoing · ReportingYour numbers in real time

    Leads, appointments, sales: a clear dashboard.

  7. Nothing slips through

    Every contact is followed up, every reminder goes out on time, every invoice is one click away.

HexonaSystems · Contacts
  • Karim B.New lead · via InstagramReply sent
  • Julie M.Appointment Thursday at 6 pmConfirmed
  • Mark D.Quote sent 3 days agoDay-3 follow-up
  • Sophie L.Invoice paidReview request
  • This month42 leads · 18 appointmentsReport

Example screen (sample data)

What you get

Fewer tools, fewer oversights, more visibility

One single tool

Contacts, appointments, quotes, invoices and reports in one place. At Surface Coach, every contact is now stored and followed up in one place.

AI automations built in

Appointment confirmations, SMS and email follow-ups, review requests and more: they run right inside your CRM.

Your numbers at a glance

How many leads, appointments and sales this week, with no calculations.

Who does what

Nothing technical for you to handle

What we do

  • Set up HexonaSystems for your business
  • Import your existing contacts
  • Switch on the automations that matter to you
  • Show you how to use it day to day
  • Stay available to keep improving it

What you do

  • Use HexonaSystems day to day
  • Tell us what you’re missing

FAQ

Your questions

What is HexonaSystems?

It’s our CRM: the tool that brings together your contacts, appointments, quotes, invoices, reports and AI automations.

Can I bring my current contacts?

Yes, we import your existing contacts (Excel file, previous software…) during setup.

Is it complicated to use?

No. We set it up for you and show you the essentials. The automations run on their own.

How much does it cost?

Every setup is tailored to your business. We give you a clear price during the discovery call, which is free and with no commitment.

How long does setup take?

It depends on the tools you already use. We give you a precise timeline during the discovery call.

Interested?

Let’s move your business onto HexonaSystems

Whatever suits you: a 15-minute call, or a message and we’ll get back to you.

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